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Privacy Notice

Last Updated: 26/01/2024

What this notice covers

Privacy notice scope

Uses & information sharing

Links to third-party sites

Your choices

What this notice covers

This privacy notice tells you what to expect when Blackfoot UK Ltd collects and uses personal information. It explains how we use your personal data and your rights in relation to that data.

We act as a trusted partner to our clients. Our investment in meeting data protection requirements and expectations of clients, employees and partners are paramount for building and maintaining trust.

Information Blackfoot UK Ltd collects

Click here for more information.

Blackfoot UK Ltd collects information about you from a variety of sources, including:

  • Information we collect from you directly
  • Information we collect about you when you call us, visit our sites use our mobile applications or services, or view our online advertisements
  • Information we collect about you from other sources, such as social media, public and commercially available sources
  • Information shared with us by our business partners

All the information Blackfoot UK Ltd collects about you may be combined to improve our communications with you and to develop world-class products and services.

Use of cookies by Blackfoot UK Ltd

You can read more about how we use cookies on our cookie page.

Uses and information sharing

Blackfoot UK Ltd uses the information we collect for Blackfoot UK Ltd business purposes such as:

  • To provide the services you request
  • To tell you about Blackfoot UK Ltd services and those offered by our carefully selected business partners.
  • To manage our sites and services

We do not sell your personal information to marketing companies.
We keep your data within the United Kingdom European Union (EU) or countries with EU adequacy status.

We may share your information:

  • With our business clients for the provision of professional services such as specialised technical service provision, but only if the business client or we have obtained your consent
  • With our third-party service providers who perform Blackfoot UK Ltd business operations on our behalf
  • As part of a sale of a Blackfoot UK Ltd brand to another company
  • To protect and defend Blackfoot UK Ltd (including enforcing our Terms and Conditions)
  • When required by applicable law and/or government authorities

You have the right not to provide personal information to Blackfoot UK Ltd. This may mean Blackfoot UK Ltd are not able to provide the services you request or tell you about other services offered by Blackfoot UK Ltd.

Your choices

  • You can stop receiving promotional email or postal communications from Blackfoot UK Ltd by following the instructions in those messages, or through this Privacy Notice.
  • You have the right to withdraw your consent for the processing of your personal data by Blackfoot UK Ltd.
  • You have the right to have your personal data erased (right to be forgotten). Blackfoot UK Ltd will make every reasonable effort to remove any reference to your personal data if they have shared it with any third party during their usual business processes.
  • You may have the right to have your personal data transferred to another company, and Blackfoot UK Ltd will make every reasonable effort to comply with your request.
  • You have the right to raise any concerns to the processing or use of your personal data by Blackfoot UK Ltd to an appropriate data protection authority.
  • You have the right to review personal data Blackfoot UK Ltd hold on you if this does not impact on other individuals’ rights and freedoms.
  • For a full list of your rights please click here.

Links to third-party sites and social media

Click here for more information.

Blackfoot UK Ltd sites may include links to third party sites. Blackfoot UK Ltd does not control these third-party sites, and we encourage you to read the privacy notices of every site you visit.

Blackfoot UK Ltd sites may also have ‘plugins’ (such as the Facebook ‘Like’ button) to third-party sites or offer login (such as log in with LinkedIn) through a third-party account. Third-party plugins and login features, including their loading, operation and use, are governed by the privacy policy and terms of the third-party providing them.

Important information

Blackfoot UK Ltd is committed to working with clients and data protection authorities to resolve any privacy concern.

Blackfoot UK Ltd complies with UK and EU data protection laws.

Contact

You can contact Blackfoot UK Ltd by clicking to our contact page.

This Privacy Notice

This notice is reviewed by Blackfoot UK Ltd on a regular basis and should be checked by individuals for the latest updates.

Last update: 26 January 2024

Trust, inclusion and fairness are cornerstones of Blackfoot UK Ltd success. This is reflected in how we use your personal information, by being transparent and allowing you to have control and choice in relation to the use of your information.

This privacy notice describes the information that Blackfoot UK Ltd collects about you: how we use and protect this information; the choices you can make about how we use this information; and how you can correct or update your information.

We may collect information about you from a variety of sources. This includes information we collect directly from you; information we collect when you visit our sites and view our online content; and information we collect about you from other sources.

Information we collect directly from you:

We collect information directly from you when you choose to participate in our offers and programmes, create an account on our websites, call or email us, or otherwise provide information directly to us. The following are examples of information we may collect directly from you:

  • Name
  • Email address
  • Postal address
  • Username and password
  • Telephone and/or fax number
  • Date of birth
  • Demographic information
  • Payment information (such as credit card and bank details)
  • Location
  • Future communication preferences
  • Telephone number and recordings when you call our office
  • Education information
  • Information provided on CVs
  • Biographic information
  • Visual information, such as recorded remote meetings
  • Information on other individuals

Information we collect when you visit our sites, view our online ads or promotions, or other services:

We use cookies and other technologies to collect information when you visit our sites, view our online advertisements or promotions, or other services. The following are examples of information we may collect with these technologies:

  • Information about your device browser and operating system
  • IP address
  • Web pages you view
  • Links you click
  • Blackfoot UK Ltd emails you open
  • Services and other content you have engaged with

All the information we collect about you may be combined to help us improve our communications with you and to develop our services.

Information Blackfoot UK Ltd collects from other sources:

We may obtain information from other sources, such as from business partners, clients and commercially available sources. Examples of information we may collect from other sources are:

  • Name
  • Postal address
  • Email address
  • Date of birth
  • Location
  • Income level
  • Household information
  • Position and or job title
  • Your interests such as hobbies and pets
  • Consumer and market research data
  • Purchase behaviour
  • Publicly observed data or activities, such as blogs or videos
  • Internet postings, and user generated content

Blackfoot UK Ltd is a data controller for most of its operations and keeps written records of all data processing undertaking as required by UK privacy regulations.

Information Blackfoot UK Ltd collects from other sources:

We use the information we collect to provide you offers and services, to deliver to you advertisements, offers or other content tailored to your interests and to conduct other Blackfoot UK Ltd business operations.

The following are examples of how we may use the information we collect:

  • Answer your questions or respond to your requests
  • Send IT, Security, Consultancy and related information you may be interested in buying or using as a service
  • Develop new products and services
  • Create and manage your account
  • Process payment for purchases or other services
  • Protect against or identify possible fraudulent transactions
  • Send you email and/or postal messages with information about Blackfoot UK Ltd brands and other content we think may be of interest to you, including brand and service information from carefully selected business partners
  • Develop and provide advertising tailored to your interests, including interest-based advertising
  • Personalise your experience on our websites by presenting services and information tailored to you
  • Analyse the use of our services and advertising
  • Enforce our Terms and Conditions and otherwise manage our business
  • Determine suitability for employment
  • Identify individuals for access to our services, manage requests or for the release of information
  • Protect our legal position

The success of our business depends on your trust, and we do not sell your personal information to marketers. We share your personal information within Blackfoot UK Ltd and as described in this Policy notice. We do not share personal information with marketers outside of Blackfoot UK Ltd unless you consent to such sharing, or as described within this Policy Notice.

Co-promotions with carefully selected business partners

Blackfoot UK Ltd may collect personal and other information for a co-promotion or joint programme with a business partner and share your information with that business partner. For these programmes, we will make clear at the point of collection that the information will be shared with Blackfoot UK Ltd and the participating business partner and ask for your consent as required by applicable laws.

Third-party service providers

We rely on third-party service providers to perform a variety of business operations on our behalf. In so doing, we may need to share your personal information with them. We provide our service providers with only the personal information they need to perform the services we request, and we require that they protect this information and not use it for any other purpose.

For example, we may rely on a service provider to:

  • Fulfil your service requests and answer your questions
  • Host our sites and deliver our email or other communications
  • Manage payments or take other actions on our behalf
  • Analyse our data, sometimes combined with data from other sources, to send you communications or provide professional services
  • Conduct research and analyse data to improve our products, services and sites
  • Where permitted by law, we may combine personal information about you that Blackfoot UK Ltd has collected, with personal information about you that a business partner has collected, so we can jointly send tailored promotional communications to you or to complete professional services we have been instructed to undertake. In such instances, our business partner will not be permitted to use Blackfoot UK Ltd data or the combined data for its own, independent marketing purposes. Our service provider will only be allowed to use the combined set of information to send you joint communications that we hope will be of interest to you. If you prefer not to receive these joint communications, you can always opt out by following the instructions provided in any such communication or through this Privacy Notice as indicated above.
  • Perform other services that we request

Other situations

We may disclose your personal information:

  • As part of the sale of a Blackfoot UK Ltd brand to another company
  • To protect and defend the rights and property of Blackfoot UK Ltd (including enforcing our Terms and Conditions)
  • When required by law and/or authorised government authorities
  • To fulfil contracted professional services such as technical forensic investigations

Personal information retention period

We will retain Personal Information for the period necessary to fulfil the purposes outlined in this Privacy Notice, unless a longer retention period is required or permitted by law.

Examples:

  • When you notify us, you wish to come off our mailing lists, we will erase your data within 4 weeks.
  • We may keep your personal data for periods as stipulated under our data classification policy, for example 10 years if the information relates to health and safety.
  • Client personal information is regularly updated and deleted if no longer necessary as outlined above but a least every 12 months.

Aggregated and non-Personal information

We share aggregated and/or anonymous information that does not identify you for Blackfoot UK Ltd business purposes. For example, we may disclose the number of visitors to Blackfoot UK Ltd sites or services. We may also share aggregated and/or anonymous information with our business partners for their own business purposes.

Information security

Blackfoot UK Ltd is committed to keeping personal information secure. We have implemented technical, administrative and physical procedures designed to protect personal information from loss, misuse or alteration.

We limit access to personal information to those who have a business need. We keep personal information secure using appropriate technologies such as firewalls, two factor authentication and password management.

Information transfer

Blackfoot UK Ltd may transfer your personal information within Blackfoot UK Ltd and/or to other third parties, such as our third-party service providers. Your personal information may be transferred to, stored and processed in a country other than the one in which it was collected. This information will remain within the United Kingdom, European Union or countries with appropriate adequacy status.

We have implemented procedures and controls to help ensure that personal information is protected no matter what country it is stored in or transferred to, for example using approved Standard Contractual Clauses (SCC’s).

Children’s online privacy

We do not intend to collect personal information online from children under the age of 13 or as defined by local legal requirements.

Legal effects and impact to individuals

In some cases, the personal information you provide our clients (data controllers) may form contractual obligation and have a significant impact on the individual or individuals providing the information. If you decide not to provide personal information, Blackfoot UK Ltd may not be able to complete the data processing on behalf of our clients. The provision of personal information direct to Blackfoot UK Ltd would not normally in itself adversely affect an individual.

Lawful grounds for processing personal data

Blackfoot UK Ltd processes personal data as permitted under UK data protection laws and regulations.

This can depend on how and why the information is being processed, some examples are provided below.

Your choices and access to your information

We give you choices about how we communicate with you.

Email communications

You can stop receiving promotional email messages from Blackfoot UK Ltd by following the opt-out instructions provided in any such message you receive.

Postal mail

You can stop receiving promotional postal mail from Blackfoot UK Ltd by following the opt-out instructions that may be included within those communications.

You can also stop receiving promotional email or postal communication through this Privacy Notice. Please click here and learn how to unsubscribe.

Mobile text messages

We only send you promotional mobile text messages if you explicitly ask to receive these (you opt in). You can stop receiving promotional text messages by following the instructions to opt out provided within that text-messaging program.

PLEASE NOTE: We will honour your request to stop receiving promotional email, text and postal messages from Blackfoot UK Ltd. However, we may continue to send you service-related communications such as emails confirming purchases through our websites. And we may keep information for record keeping, such as to ensure we fulfil client requests not to send particular types of messages.

Access

We take steps to keep your personal information accurate. Click here to learn how to access and/or update the personal information you provide to Blackfoot UK Ltd. Blackfoot UK Ltd does not charge for this service and responds to reasonable requests in an appropriate timeframe.

Data erasure and processing choices

You can instruct Blackfoot UK Ltd via our contact page to cease processing or erase your personal data. Where this request does not impact the freedoms and rights of others, as defined by UK privacy regulations, we will act on your instructions in a reasonable time frame and use appropriate resources to comply with your request. The withdrawal of consent or erasure of data from an individual to cease processing will not invalidate the original legitimate and lawful basis for processing of personal data as outlined in this notice.

Data portability

You can instruct Blackfoot UK Ltd to transfer personal data relating to you to another company via our contact page. Where this request does not impact the freedoms and rights of others as defined by UK privacy regulations, we will act on your instructions in a reasonable time frame and use appropriate resources to comply with your request. The transfer of your personal data will not invalidate the original legitimate and lawful basis for processing of personal data as outlined in this notice.

Blackfoot UK Ltd are not responsible for another company accepting the data transfer in whole or in part. Blackfoot UK Ltd will not be responsible for the data on completion of the transfer of data in whole or in part to another company regarding their obligations under UK or EU privacy regulations.

On completion of the data transfer to another company, you can instruct Blackfoot UK Ltd to cease processing and store the transferred data, delete the transferred data or continue processing the transferred data.

Data portability is a conditional right and may not always apply, for further details please contact Blackfoot UK Ltd.

Right to restrict processing

You have the right to ask Blackfoot UK Ltd to cease processing, in the case where a dispute has arisen between Blackfoot UK Ltd and yourself. Blackfoot UK Ltd will inform you whether they will cease processing or not and the justification for this decision, prior to the processing.

Right to rectification

You have the right to rectify any information Blackfoot UK Ltd is processing about you that is incorrect or incomplete.

Right to object

You have the right to object to the processing of your personal data by Blackfoot UK Ltd. You can click here to contact Blackfoot UK Ltd or you can object to an appropriate data protection authority.

Details of the UK data protection authority are listed below:

Information Commissioner’s Office
Wycliffe House
Water Lane. Wilmslow
Cheshire, SK9 5AF
Tel: 0303 123 1113

Blackfoot UK Ltd sites may include links to third-party sites. Blackfoot UK Ltd does not control these third-party sites, and we encourage you to read the privacy policy of every site you visit.

Social networks and third-party plugins

Our websites may include plugins from social networks or other third parties. An example of a plugin is the Facebook ‘Like’ button. Where legally permitted, these plugins may communicate with and send information to the party that provided the plugin, even if you do not click on the plugin. This information may include your IP address, information about your browser and device or the address of the web page you are visiting on our site. Loading, using or clicking the plugins may also place, read and transmit cookies. These cookies may contain a unique identifier the social network or third party assigns to you. The loading, functionality and your use of the plugins are governed by the privacy policy and terms of the party that provided the plugin.

Social networks and third-party logins

Our websites may allow you to log in using a social network or other third-party account. An example of a third-party login is ‘Log in with LinkedIn.’ Logging into one of our sites with your social network or other third-party account may allow us to gather information that you give us permission to access from that social network or third party. The login feature may also transfer information to the social network or third party, such as your username and password, to authenticate you. The social network or third party may also automatically collect information such as your IP address, information about your browser and device, and the address of the web page you are visiting on our site. The login feature may also place and read cookies from that third party that may contain a unique identifier the social network or other third party assigns to you. The functionality of and your use of the login is governed by the privacy policy and terms of the party that provided the login functionality.

User generated content

Some Blackfoot UK Ltd websites and applications enable users to submit their own content for contests, blogs, videos and other functions. Please remember that any information you submit or post as user-generated content to Blackfoot UK Ltd sites become public information. You should exercise caution when deciding to disclose your personal, financial or other information in such submissions or posts. Blackfoot UK Ltd cannot prevent others from using such information in a manner that may violate this Privacy Notice, the law or your personal privacy, and Blackfoot UK Ltd is not responsible for the results of such postings.

Special categories of personal information

Blackfoot UK Ltd will only process special categories of personal information as allowed under the UK data protection regulations and applicable laws.

Automated decision-making and profiling

Blackfoot UK Ltd does not use automated decision-making technologies that produce legal or similar significant effects on individuals.

Blackfoot UK Ltd does not profile individuals as defined under the UK data protection laws and regulations, and should this become the case then Blackfoot UK Ltd will explain the logic and criteria behind any decisions being made.

Blackfoot UK Ltd does not warrant that this is the case for its third parties or business partners.

Contact Information

United Kingdom:

To submit a comment, request or complaint, please contact Blackfoot UK Ltd (company no. 06778791) at:

Data Protection Office
Blackfoot UK Ltd
Maria House,
35 Millars Road,
Brighton, East Sussex
BN1 5NP

Phone: +44 (0)203 393 7795

Email: enquiry@blackfootuk.com

Please be sure to provide us with the following information:

  • Your name
  • Your email address
  • Your relationship with Blackfoot UK Ltd
  • Your request or question – tell us what you would like us to do

This information will only be used to complete your request.

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Call us on +44 (0) 203 393 7795

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